What are the seal and registration file alteration/replacement procedures for foreign enterprises?

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inbeijing
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What are the seal and registration file alteration/replacement procedures for foreign enterprises?

Postby inbeijing » Fri Jul 11, 2014 4:11 pm

Business - What are the seal and registration file alteration/replacement procedures for foreign enterprises?

Eligibility
Must be a representative office of an overseas company, law agency, government travel agency or foreign-invested enterprise and branch organization (affiliate or agency) in Beijing, foreign diplomatic service in China or overseas news agency which has been registered by the Division of Exit & Entry Administration of Beijing Public Security Bureau, applying for a new seal or Registration File due to the change of enterprise name, loss /damage of the original seal or Registration File.

Application Documents
1. Seal Alteration Application
Enterprises or offices which apply for seal alteration must turn in their used seals, complete the Seal Custom Blank and present following documents:
I. The representative office of overseas law agency, government travel agency or foreign-invested enterprise must present their original Registration Files, seal alteration application, the original and copy of valid identity document of chief representative or agency manager, and the original and copy of valid identity document of applicant;

ii. Foreign-invested enterprises must present their original Registration File, seal alteration application, the original and copy of valid identity document of judicial person, and the original and copy of valid identity document of applicant;

iii. Branch organization (affiliate or agency) of foreign-invested enterprise must present original Registration File, seal alteration application written by parent company, the original and copy of valid identity document of office manager, and the original and copy of valid identity document of applicant;

iv. Foreign diplomatic service must present the official letter issued by the Protocol Department of Ministry of Foreign Affairs and the original and copy of valid identity document of applicant;

v. Overseas news agency in Beijing must present original and copy of Foreign Resident News Agency Permit, the official letter issued by the Information Office of Ministry of Foreign Affairs, and the original and copy of valid identity document of applicant;

2. Seal Replacement Application
Representative office of an overseas company, law agency, government travel agency or foreign-invested enterprise which have lost their seals must publish the nullification of their original seal in the newspaper, then go to the Division of Exit & Entry Administration of Beijing Municipal Public Security Bureau to apply for seal replacement bearing receipts from the newspaper offices or published newspapers, the original Loss Report issued by the local police station, a completed Seal Custom Blank and the same documents specified at the above item. Judicial person is obligated to go through procedures in person.

3. The Registration File replacement application refers to the above procedures
Time for Approval
Upon submission of requisite documents, application will be completed on the same day

Notices
1. The application must be submitted by employee of the organization; no other person may be sent as a substitute. The staff in representative offices of foreign enterprises in Beijing that wish to go through any of the above procedures must hold a Representative Certificate or Employee Certificate before filing action. Applicants from other work units or enterprises must present official authorized letters (confirming applicant is the one of enterprise employees).

2.The application for Seal-Carving must clearly specify the names of offices or enterprises, names of altered or replaced seals, and the reasons for altering or replacing old seals, together with agency seals or signatures of judicial person, chief representatives or agency manager. All materials must be printed on size A4 paper.

Division of Exit & Entry Administration of Beijing
Municipal Public Security Bureau
No. 2 Andingmen East Street, Dongcheng District
Office Hour: 8:30~16:30
Information Line: 84020101

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